Position Details

This role provides administrative support for executive and/or Purchasing, Maintenance, and Engineering departments. In addition to typing, filing and scheduling, performs duties such as record keeping, obtaining supplies, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of external callers as well as internal contacts at various levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures. Specific responsibilities include but are not limited to:

Key Responsibilities

• Executive Support
• Assemble and edit Excel spreadsheets
• Monitor and update calendars using MS Outlook
• Complete expense reporting as needed
• File and update file systems as required
• Assist with general duties and special projects as assigned by Manager
• Communicate with team members and assist with administrative tasks as assigned
• Assist with questions and problems courteously and promptly
• Keep management appropriately informed of area activities and of any significant issues
• Backup administrative support as required

• Responsible for accounts payable for the department, including the daily review of all invoices and accounts. Work with Purchasing and Accounting to promptly resolve issues as they arise.

Key Responsibilities Continued

• Perform administrative functions for Purchasing, Maintenance, and Capital Projects.   Prepare correspondence, required reports, and compliance/regulatory filings. 

• Maintains files and records as required.

• Provides back-up support to Inventory Coordinator as needed.

• Maintain the highest degree of confidentiality in dealing with plant information and  exercising tact and diplomacy.

• Works with vendors as required and implements them into the necessary systems.

• Management of POs.

• Maintain various systems used for purchasing and maintenance.

• PM set up and changes.

• Accruals.

• There may be additional duties and /or responsibilities garnered at the discretion of plant needs.

Key Competencies

Skills

Education & Experience

High School diploma or General Education Degree (GED) required; college coursework preferred. Minimum of one-year related experience and/or training; or equivalent combination of education and experience. 

Physical Requirements