Key Responsibilities

Position: Logistics Assistant
Territory: Belgium
Reports to: Senior Director Operations

Position Purpose:
This position exists to support the Logistics operations within Phibro Animal Health - Belgium. The job consists of the administration and coordination of the logistics operations from order entry to invoice including transportation booking.

Key Responsibilities:

•    Administration of customer orders in the ERP system.
•    Analyse terms of orders (letter of credit, payment, and delivery terms). 
•    Allocate product to order in compliance with customer PO and in compliance with internal rules and regulations applicable to veterinary medicines, feed additives and nutritional products. 
•    Draft and update shipping documents in compliance with national/international rules.
•    Issue and check customer invoices.
•    Coordinate with third party warehouse the preparation of orders to meet delivery expectations from customer.
•    Communicate and coordinate with Chamber of Commerce, Ministry and / or other export services on export documents as required.
•    Organise and book transport in order to guarantee the delivery of products on while at all times ensuring compliance with security, safety and quality rules.
•    Manage the communication between all the party involved in the supply chain (sales, Technical specialist, Responsible person, Quality manager, warehouse, customs, transport, customer, finance)
•    Provide proactive support and reactive support when needed to customers for all queries related to logistics. 

Qualifications:

•    Ideally be a graduate in administration or logistics.

Skills & Previous Experience:

•    Previous experience with a private company in the nutritional, veterinary or medical area is a distinct advantage.
•    Experience with ERP i.e. JD Edwards, SAP.
•    Intermediate to Advanced knowledge of Word, Excel, PowerPoint and Outlook.    

•    Ability to prioritise work load and multi-task as well as being well organised and flexible.
•    Strong communication skills.
•    Able to maintain composure when dealing with stakeholders (internal and external) who may have competing priorities.
•    Excellent attention to detail ensuring things are “right first time”.
•    French and English languages are essential, any additional language is an advantage.

Willing to work within a small team with a lot of interactions with external colleagues at international level.

Key Competencies Required:

Technical:

•    Understand the basics of supply chain management (Incoterms, payment terms, letter of credit...).
•    Understand the requirements to operate in a regulated environment i.e. GXP requirements. 
•    Competency required with Microsoft Office.

Personal skills:

•    Autonomy and well-motivated self-starter
•    Excellent communicator 
•    Empathy
•    Organization and planning
•    Integrity
•    Resourcefulness
•    Disciplined work habits
•    Flexible