Position Details

Reports To
President, MACIE Region

Working Time & Location
•    Part Time working; 3-4 days per week.
•    Remote working from home with ability to attend office in Lisbon when required. 

Job Description
The Executive Assistant will play a pivotal role in supporting the Regional President in the leadership & growth of our animal health company.  The successful candidate will provide high-level administrative and organisational support to ensure the seamless operation of the President’s office and contribute to the overall success of the region.

Responsibilities

•    Manage and coordinate the Regional President’s complex calendar, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
•    Serve as the primary point of contact for internal and external stakeholders, maintaining professional and effective communication on behalf of the President.
•    Prepare, proofread, and edit correspondence, presentations, reports, and other documents for the President.
•    Organise and coordinate regional leadership meetings, events, and conferences, including agenda preparation, logistics, and minute-taking.
•    Screen and prioritise incoming communications, ensuring timely responses and appropriate delegation.
•    Handle confidential information with the utmost discretion and professionalism.
•    Support project management initiatives by tracking deadlines, deliverables, and follow-ups as directed by the President.
•    Collaborate with other executive assistants and administrative staff across the company for alignment and best practice sharing.
•    Assist with expense reporting, budgeting, and invoice processing as required.
•    Provide support to the MACIE Commercial Regional Team when required.

Education

•    Bachelor’s degree or equivalent work experience in business administration or a related field.

Experience
•    Minimum of 5 years' experience supporting senior executives, preferably in the animal health, pharmaceutical, or life sciences industry.
•    Ideally have experience supporting a complex commercial/sales operations across differing countries and cultures.
•    Exceptional organisational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
•    Excellent written and verbal communication skills; proficiency in English is essential.
•    High degree of professionalism, discretion, and integrity.
•    Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
•    Strong interpersonal skills and a collaborative approach to working with cross-functional teams.
•    Flexibility to occasionally work outside standard business hours as required.

Competences
•    Proactive problem-solving and decision-making abilities.
•    Attention to detail and accuracy.
•    Ability to work independently and as part of a team.
•    Adaptability and resilience in a dynamic work environment.
•    Commitment to animal health and company values.
•    Flexibility to occasionally work outside standard business hours as required.

Benefits
•    Competitive salary and bonus.
•    Comprehensive health insurance.
•    Opportunities for professional growth and development.
•    Supportive and inclusive work environment.

If you are a dynamic executive assistant/administrator with a passion for excellence and a commitment to advancing animal health, we encourage you to apply for this exciting opportunity.