Position Details

Key Responsibilities

Accounts Payable (AP):
•    Process vendor invoices, ensuring accuracy and proper coding to accounts and cost centers.
•    Match invoices with purchase orders, receiving reports, and resolve discrepancies as needed.
•    Prepare and process AP payments, including checks, ACH, and wire transfers, in a timely manner.
•    Maintain AP files and records, ensuring all documentation is complete and audit-ready.
•    Communicate with vendors and internal stakeholders to resolve payment or invoice issues promptly.
•    Assist with month-end closing tasks for AP, including accruals and account reconciliations.
Accounts Receivable (AR):
•    Generate and send invoices to customers for products or services rendered.
•    Record and apply customer payments to the appropriate accounts and invoices.
•    Monitor outstanding receivables, follow up with customers on overdue accounts, and escalate as necessary.
•    Work closely with the sales and customer service teams to resolve billing inquiries and disputes.
•    Prepare AR reports and assist with month-end closings relating to receivables.
•    Support credit checks and the onboarding process for new clients as needed.
General Finance Support:
•    Assist with reconciling bank statements and company credit cards.
•    Support the finance team with ad hoc projects, audits, and continuous process improvements.
•    Provide administrative support between logistics and finance departments.
•    Contribute to the development and maintenance of finance policies and procedures.
•    Participate in team meetings and training sessions to stay current with industry best practices.
•    Maintain strict confidentiality of all financial and client information.

Qualifications
•    Diploma or degree in accounting, finance, business administration, or a related field preferred.
•    1+ years of experience in accounts payable, accounts receivable, or general accounting roles (experience in the animal health or healthcare industry is a plus).
•    Proficiency with accounting software (such as QuickBooks, Sage, Xero, or similar) and Microsoft Office Suite (especially Excel).
•    Strong attention to detail and high level of accuracy in data entry and record keeping.
•    Excellent organizational and time management skills; ability to prioritize tasks and meet deadlines.
•    Professional communication skills, both written and verbal, with the ability to interact effectively with team members, customers, and vendors.
•    Ability to work effectively both independently and as a collaborative member of a team.
•    Demonstrated integrity, discretion, and ethical judgment in handling confidential information.
•    Punctuality, reliability, and a proactive approach to problem-solving.
•    Commitment to the mission and values of animal health and welfare.

Preferred Skills and Attributes
•    Experience in the pharmaceutical, animal health, veterinary, or healthcare sector.
•    Familiarity with inventory and order management systems.
•    Basic understanding of regulatory compliance in the animal health or pharmaceutical industry.
•    Willingness to learn new systems, adapt to changing processes, and grow with the company.
•    Customer service experience or background supporting client-facing teams.
•    Enthusiasm for animal welfare and interest in the animal health industry.

Working Conditions
•    Full-time, permanent position.
•    Office-based with the possibility of hybrid or remote work subject to company policy.
•    Standard business hours with occasional overtime during peak periods.
•    Supportive and friendly work environment focused on teamwork, professional development, and a shared love for animals.